{"id":26357,"date":"2015-10-01T15:40:49","date_gmt":"2015-10-01T19:40:49","guid":{"rendered":"https:\/\/getitright.pmss.net\/?page_id=26357"},"modified":"2021-08-08T20:04:26","modified_gmt":"2021-08-09T00:04:26","slug":"inventory-metadata-location-and-description","status":"publish","type":"page","link":"http:\/\/staging.pinemountainsettlement.net\/?page_id=26357","title":{"rendered":"ARCHIVE Inventory Metadata Location and Description Process"},"content":{"rendered":"\n

Pine Mountain Settlement School
Series 00: ARCHIVE
Series 36: Inventory
SITE INVENTORY<\/p>\n\n\n\n

ARCHIVE Inventory Metadata Location and Description Process<\/h2>\n\n\n\n
\n\n\n\n

TAGS:<\/strong> Inventory of metadata location and description, PMSS campus map, PMSS buildings, Cultural Objects Name Authority (CONA), Object Facets, proposal for inventory database, PMSS Collections, instructions for creating an inventory of PMSS Collections<\/p>\n\n\n\n

\n\n\n\n
\"pmss_drawn_map001\"\/<\/figure>\n\n\n\n

SUGGESTIONS:<\/h3>\n\n\n\n
  1. COMPILE A FULL LIST OF BUILDINGS. VISIT EACH BUILDING AND PHOTOGRAPH FACADE, EACH FLANK, AND REAR OF BUILDING. ENTER AND RECORD TOTAL NUMBER OF ROOMS IN EACH BUILDING. GIVE EACH ROOM A NUMBER, ( i.e. 01-10, etc.). INDICATE THE ORIENTATION OF THE BUILDING IF POSSIBLE. (e.g. North facing)<\/strong><\/li><\/ol>\n\n\n\n

    01  Aunt Sal\u2019s Cabin<\/a>  [East facing]<\/strong><\/p>\n\n\n\n

    02  Barn<\/a>  [South facing]<\/strong><\/p>\n\n\n\n

    03  Big Log<\/a>  [South facing]<\/strong><\/p>\n\n\n\n

    04  Boy\u2019s House<\/a> (Library)  [South facing]<\/strong><\/p>\n\n\n\n

    05  Chapel<\/a>  [North facing]<\/strong><\/p>\n\n\n\n

    06  Country Cottage<\/a><\/strong> (Practice House)  [South facing]<\/strong><\/p>\n\n\n\n

    07  Creech Farm House<\/a><\/strong> (Creech Cottage<\/strong>)  [North facing]<\/strong><\/p>\n\n\n\n

    08  Electrical Power House<\/a>  [East facing]<\/strong><\/p>\n\n\n\n

    09  Far House II<\/a>  [North facing]<\/strong><\/p>\n\n\n\n

    10  Farm House <\/a> [East facing]<\/strong><\/p>\n\n\n\n

    11  Girl\u2019s Industrial Building (Plant Center)<\/a>  [South facing]<\/strong><\/p>\n\n\n\n

    12 \u00a0Infirmary (Hill House<\/a>)\u00a0 \u00a0[South facing]<\/strong><\/p>\n\n\n\n

    13  Jubilee Cottage<\/a> (Doctor\u2019s Cottage)  [South facing]<\/strong><\/p>\n\n\n\n

    14  Laurel House II<\/a>  [North facing]<\/strong><\/p>\n\n\n\n

    15  Office<\/a>  [South facing]<\/strong><\/p>\n\n\n\n

    16  Old Log<\/a>  [South facing]<\/strong><\/p>\n\n\n\n

    17  Root Cellar  [East facing] <\/strong><\/p>\n\n\n\n

    18 \u00a0Swimming Pool Bath Houses<\/a> \u00a0[East facing]<\/strong><\/p>\n\n\n\n

    19 \u00a0Tool House II<\/a> (Tool Shed II<\/a>) [South facing]<\/strong><\/p>\n\n\n\n

    20 \u00a0West Wind<\/a>\u00a0\u00a0[West facing]<\/strong><\/p>\n\n\n\n

    21  Zande House<\/a>  [North facing]<\/strong><\/p>\n\n\n\n

    2. \u00a0NEXT, DRAW A SIMPLE FLOOR PLAN FOR EACH FLOOR OF EACH BUILDING AND NUMBER EACH ROOM (01 etc.)<\/strong>. WORK FROM BOTTOM TO TOP FLOORS AND IN CLOCKWISE DIRECTION IF POSSIBLE. INDICATE ORIENTATION OF EACH BUILDING.<\/p>\n\n\n\n

    3. \u00a0NEXT, GIVE\u00a0EACH WALL IN EACH ROOM A\u00a0LOWER CASE LETTER – a, b,\u00a0c,\u00a0d.<\/strong>\u00a0FROM THE NORTH<\/strong> WALL WORK IN CLOCKWISE DIRECTION, IF POSSIBLE. IF CLOSET IS ON WALL GIVE CLOSET aa, bb, <\/strong>etc. <\/strong>INDICATE WALL LETTER ON FLOOR PLAN. CEILING (e<\/strong>) AND FLOOR (f<\/strong>) MAY BE INCLUDED IF THEY CONTAIN FIXED OBJECTS FOR INVENTORY.<\/p>\n\n\n\n

    4.  NEXT, SELECT A BUILDING TO BEGIN INVENTORY. START WITH FIRST FLOOR AND FIRST ROOM NUMBER. FOR EXAMPLE, THE FIRST ROOM IN OFFICE WOULD BE<\/p>\n\n\n\n

    15.01<\/strong>  (OFFICE – 01 Entry)
    15.01.a<\/strong> (OFFICE – 01 Entry – Wall a)<\/p>\n\n\n\n

    5. \u00a0NEXT, ENTER INFORMATION FOR EACH ROOM ON EXCEL DATA WORKSHEET USING SUGGESTED METADATA AND SUGGESTED OBJECTS GUIDE.<\/p>\n\n\n\n

    6.  USE MODIFIED DUBLIN CORE – CONSULT CROSS-WALK TABLE BELOW FOR EXPANSION.<\/p>\n\n\n\n

    http:\/\/www.getty.edu\/research\/publications\/electronic_publications\/intrometadata\/crosswalks.html<\/a><\/p>\n\n\n\n

    \n\n\n\n

    Notes on Broad organization<\/span><\/p>\n\n\n\n

    7. \u00a0CONA = CULTURAL OBJECTS NAME AUTHORITY\u00a0<\/strong><\/p>\n\n\n\n

    The Harvard Fogg Cataloging System formed the early skeleton of art and material culture outlines.\u00a0The Harvard Fogg System was based on the cataloging principles of the Metropolitan Museum of Art and was then modified to accommodate local needs of a small but diverse body of material in slide collections and museum collections. Fogg cataloging was generally considered a manual method for giving objects third level cataloging which is the highest level of cataloging for materials and represented at the time, full description. Full description has rapidly morphed over the years as collections realized they could not be locked into fixed schema but needed extensible cataloging or metadata to accommodate diverse collections. Full description may not be practical for Pine Mountain’s collections, but a hybrid approach that borrows from multiple cataloging or metadata schema. The level of description decision is largely a policy matter, but once instituted it should remain consistent throughout the cataloging (inventory) process, or access and monitoring may be jeopardized. Deviations should be carefully\u00a0considered. CONA is the most comprehensive of these hybrid metadata\u00a0schemas.<\/p>\n\n\n\n

    https:\/\/www.getty.edu\/research\/tools\/vocabularies\/cona_intro.pdf<\/a><\/p>\n\n\n\n

    CONA BORROWS FROM AND CAN ADAPT TO MULTIPLE SCHEMA<\/strong><\/p>\n\n\n\n

    AAT   http:\/\/www.getty.edu\/research\/tools\/vocabularies\/aat\/<\/strong>
    CDWA http:\/\/www.getty.edu\/research\/publications\/electronic_publications\/cdwa\/<\/strong>
    VRA Core  http:\/\/cco.vrafoundation.org\/<\/strong>
    MARC   http:\/\/www.loc.gov\/marc\/<\/strong>
    MODS  http:\/\/www.loc.gov\/standards\/mods\/userguide\/index.html<\/strong>
    CIMI  http:\/\/artcataloging.net\/cdg\/cdg9907.html [OUTDATED]<\/strong>
    DACS http:\/\/www.archivists.org\/governance\/standards\/dacs.asp
    http:\/\/files.archivists.org\/pubs\/DACS2E-2013.pdf<\/strong><\/p>\n\n\n\n

    CONA<\/strong> allows for equivalent<\/strong>, hierarchical<\/strong>, and associative<\/strong> relationships which means it can be readily adapted to specific collections and mapped to a standard such as DUBLIN CORE (See Cross-Walk, above) to maintain interoperability across databases.<\/p>\n\n\n\n

    \n\n\n\n

    8.  To be EXTENSIBLE, the database must be able to address multiple facets.<\/p>\n\n\n\n

    FACET<\/strong> = A facet is a fundamental, homogeneous, and mutually exclusive category of information in a thesaurus (for example, the AAT has seven facets):
     Associated Concepts<\/strong>
    Physical Attributes<\/strong> (properties)
    Styles and Periods<\/strong>
    Agents<\/strong>
    Activities<\/strong>
    Materials<\/strong>
    Objects <\/strong><\/p>\n\n\n\n

    Within the facets, there will be discreet facets, such as OBJECT FACETS. See for example.<\/p>\n\n\n\n

    OBJECT FACETS<\/strong> = The Object facet encompasses discrete tangible or visual things that are for the most part produced by human endeavor or otherwise fabricated or given form by human activity.<\/p>\n\n\n\n

    9.  The INVENTORY DATABASE benefits from the ability to be extensible across ALL collections. The BROAD RANGE OF COLLECTIONS at Pine Mountain include the following [subject to revision]:<\/p>\n\n\n\n

    ARCHITECTURAL COLLECTIONS<\/strong><\/p>\n\n\n\n

    ARCHITECTURAL DRAWINGS
    REPRODUCTIONS OF MARY ROCKWELL HOOK DRAWINGS
    MISC. OTHER ARCHITECTURAL PLANS, SCHEMATICS, DRAWINGS<\/p>\n\n\n\n

    ART COLLECTIONS<\/strong><\/p>\n\n\n\n

    DRAWING, PRINTS, WORKS ON PAPER
    PAINTING
    MINOR ARTS BY MEDIUM
    MINOR ARTS BY OBJECT
    SCULPTURE
    TEXTILE ARTS
    DIGITAL ARTS<\/p>\n\n\n\n

    BOOK COLLECTIONS<\/strong><\/p>\n\n\n\n

    GENERAL BOOK COLLECTIONS
    HELEN de LONG BOOK COLLECTION
    KATHERINE PETTIT BOOK COLLECTION
    EE SCIENCE BOOK COLLECTION
    CHILDREN’S BOOKS & LITERACY EDUCATION MATERIALS<\/p>\n\n\n\n

    **DOCUMENTARY COLLECTIONS<\/strong> (ARCHIVE or PINE MOUNTAIN SETTLEMENT SCHOOL COLLECTIONS)<\/p>\n\n\n\n

    FARM COLLECTIONS <\/strong> (ALL IMPLEMENTS, TOOLS, EQUIPMENT, SEEDS ASSOCIATED DIRECTLY<\/span> WITH FARMING OR THE DAIRY)<\/p>\n\n\n\n

    DAIRY<\/p>\n\n\n\n

    INDUSTRIAL ARTS COLLECTIONS  <\/strong>(WOODWORKING, EQUIPMENT, TOOLS, WINDOW WORKSHOPS, ETC.<\/p>\n\n\n\n

    MAINTENANCE
    WOODWORKING
    MECHANICS<\/p>\n\n\n\n

    MAPS  <\/strong>(INCLUDES USGS MAPS, ROAD MAPS, ETC.)<\/p>\n\n\n\n

    USGS
    ROAD
    PROPERTY
    MISC.<\/p>\n\n\n\n

    NATIVE AMERICAN COLLECTIONS <\/strong> (ALL ITEMS ASSOCIATED WITH NATIVE AMERICANS AND RELATED EE PROGRAM MATERIAL)<\/p>\n\n\n\n

    FLINT OBJECTS
    STONE OBJECTS
    ANIMAL SKINS
    HORN<\/p>\n\n\n\n

    PHOTOGRAPH COLLECTIONS  <\/strong>(INCLUDED IN PINE MOUNTAIN SETTLEMENT SCHOOL COLLECTIONS [ARCHIVES])<\/p>\n\n\n\n

    RECREATION COLLECTIONS <\/strong> (EQUIPMENT ASSOCIATED WITH RECREATION AT SCHOOL)<\/p>\n\n\n\n

    PLAYGROUND
    COMMUNITY OUTREACH<\/p>\n\n\n\n

    SCIENCE COLLECTIONS <\/strong>(LARGELY ALL COLLECTIONS AND MATERIALS ASSOCIATED WITH PLANT CENTER AND EE PROGRAMMING)  [include all under EE COLLECTION ?]<\/p>\n\n\n\n

    BOTANICAL COLLECTIONS
    INSECT COLLECTIONS
    BUTTERFLY COLLECTIONS
    CONSERVATION [http:\/\/www.nps.gov\/museum\/publications\/conserveogram\/11-08.pdf]
    REPTILE COLLECTIONS
    LIVING
    DEAD
    [HELP IS NEEDED HERE]<\/p>\n\n\n\n

    TECHNOLOGY COLLECTIONS <\/strong>(ALL EQUIPMENT ASSOCIATED WITH TECHNOLOGY INFRASTRUCTURE, OFFICE EQUIPMENT, ROUTERS, TELEPHONES, TIME-CLOCKS [PUNCH CLOCKS ?], ETC.)<\/p>\n\n\n\n

    RECENT TECHNOLOGY ASSESSMENT? PAPER-WORK AVAILABLE?<\/p>\n\n\n\n

    WEAVING COLLECTIONS <\/strong>[TEXTILE COLLECTIONS ?]  (INCUDES ALL MATERIALS ASSOCIATED WITH THE WEAVING, SPINNING AND TEXTILE ARTS AT PMSS) [LOOMS, SPINING WHEELS,CARDING PADDLES, BOBBINS, YARN, ETC.]<\/p>\n\n\n\n

    TOOLS
    YARNS
    WEAVINGS
    DYES<\/p>\n\n\n\n

    \n\n\n\n

    10.  Collections contain a variety of materials. The following is a partial list that may be rearranged and expanded as inventory progresses but should form a controlled vocabulary FOR DESCRIPTION. Should take into consideration the following<\/p>\n\n\n\n

    Record Type<\/strong>: An indication of if the work is a movable work<\/strong> or a built work<\/strong>; other organizational Catalog Levels may be assigned by the Vocabulary Program. Most of the INVENTORY concerned with MOVABLE WORK.<\/p>\n\n\n\n

    Catalog Level:<\/strong> An indication of the level of cataloging represented by the record, based on the physical form<\/strong> or intellectual content<\/strong> of the material; controlled list<\/strong>, [controlled vocabulary] may be extensible. Most of the INVENTORY at PMSS will be concerned with PHYSICAL FORM but needs to have a controlled list<\/strong> of terms<\/p>\n\n\n\n

    Classification:<\/strong> Placement of a work of art or architecture within a broad classification scheme that groups other, similar works together on the basis of similar characteristics; usually assigned by the repository; see CONA documentation. Is extensible. <\/strong><\/p>\n\n\n\n

    architecture
    paintings
    sculpture
    graphic arts
    textiles
    costume
    furniture
    vessels
    decorative arts
    art tools
    science
    ceramics
    toys
    Native American art
    etc<\/p>\n\n\n\n

    Object\/Work Type<\/strong>: The kind of object or work described, may include physical form, function, purpose, or allusion to subject matter, depending upon the conventions in a given discipline or area of art history; typically more specific or different than Classification, but occasionally may be the same as Classification. Controlled vocabulary. See AAT. <\/strong>EXAMPLES:<\/p>\n\n\n\n

    refectory table
    carpet
    drawing
    poster
    candelabra
    etc.<\/p>\n\n\n\n

    \n\n\n\n

    FOR EXAMPLE (limited example)<\/strong><\/p>\n\n\n\n

    01  ARCHITECTURE<\/p>\n\n\n\n

    General Diagrams
    Architectural details
    Site-specific (rock walls, pathways, signage, brass plates, memorials, graves [?],etc)<\/p>\n\n\n\n

    02  SCULPTURE<\/p>\n\n\n\n

    Free Standing
    Bas Relief
    High Relief
    Figurine
    Kinetic Sculpture (object moves)
    Assemblage
    Bust
    Environmental Scupture
    Garden Ornament
    Mobile
    Tondo<\/p>\n\n\n\n

    03  PAINTING<\/p>\n\n\n\n

    Frescoes
    Mosaics
    Tapestry<\/p>\n\n\n\n

    04  DRAWING, PRINTS, WORKS ON PAPER<\/p>\n\n\n\n

    Advertising art
    Billboards
    Book & Magazine Covers
    Book, Magazine & Portfolio Illus.
    Calligraphy
    Calendars
    Cartoons
    Cards- Greeting
    Cards-Playing
    Cards-Trade
    Drawings
    Manuscript Covers
    Newspaper Illus.
    Prints
    Posters
    Program Covers<\/p>\n\n\n\n

    05  MINOR ARTS BY MEDIUM<\/p>\n\n\n\n

    Bronze
    Ceramics
    Enamel
    Glass
    Ivory
    Jade
    Leather
    Metacraft (excludes jewelry and coins)
    Paper
    Wallpaper
    Rock Crystal
    Stained Glass
    Stonework<\/p>\n\n\n\n

    TEXTILES – WEAVING<\/p>\n\n\n\n

    Appliques
    Carpets
    Clothing
    Coverlets
    Lace
    Quilts
    Table Runners
    Weaving, Misc.
    Yarns<\/p>\n\n\n\n

    Wood
    Lacquer
    Marquetry<\/p>\n\n\n\n

    MINOR ART BY OBJECT<\/p>\n\n\n\n

    ECCLESIASTICAL SUBJECT MATTER
    Crosses
    Candelabras, Candleholders, Lamps
    HOUSEWARES – COOKING AND EATING IMPLEMENTS
    Cup, Mug, Tumbler, Glass, Goblet, Drinking Container
    Plate, Platter, Dish, Tray
    Basin, Bowl
    Cooking Dish, Pot, Serving Vessel, Jug
    Forks, Knives, Spoons
    Coffee, Tea Service
    Churn
    Kitchen Utensils (assorted)<\/p>\n\n\n\n

    CONTAINERS
    Boxes<\/strong>
    Planters, Flower pots
    Vases, Urns, Ritual Vessels, Buckets
    Ewer, Flask, Jar, Bottle, Pitcher, Flagon, Amphora
    Purse, Pouch, Mail Bags<\/strong>
    Escutcheon
    Baskets<\/strong><\/p>\n\n\n\n

    WEAPONS
    Guns<\/strong>
    Knives
    Powder Horns
    Bows & Arrows
    Axes, Hatchets (not Native American)<\/p>\n\n\n\n

    JEWELRY<\/p>\n\n\n\n

    MISCELLANEOUS
    Musical Instruments
    Dulcimers<\/strong>
    Tools, Telephones, Communications equipment
    Games and Toys
    Building Materials, (Bricks, Morter, etc.)
    Clothing
    Men’s
    Women’s
    Children’s
    Headgear
    Footgear
    Canes, Walking Sticks<\/strong>, Umbrellas
    Writing Equipment
    (Inkwells, paper-weights, pens, paper-holders, etc.)<\/p>\n\n\n\n

    FURNISHINGS
    Couch or Sofa
    Settee
    Settle
    Sofa and Chairs
    Bench<\/strong>
    Meridienne
    Chaise, Daybed, Restbed
    Bed
    Seats
    Chairs<\/strong>
    Chair – Hickory Bottom
    Armchairs
    Chair and Stool
    Stools<\/strong>
    Misc.
    Tables
    Consoles or Side Tables
    Dining Tables
    Dressing Tables
    Game Tables
    Misc. Small Work Tables (sewing, reading, tea, etc)
    Table with Bench group
    Table and Chair group
    Table and Mirror group
    Desks
    Secretary
    Writing Table
    Typewriter Table<\/strong>
    Bureau Plat
    Chests or Coffers (Storage and Display)
    Buffet (when not a table), Sideboard, Server
    Chest of Drawers, Bureaus, Chiffoniers
    Commode
    Cupboard, Wardrobe, Armoire, China Cabinet
    Bookcase, Highboy, Etagere and other cabinets that usually have
    drawers and shelves<\/p>\n\n\n\n

    LAMPS AND LIGHTING FIXTURES<\/p>\n\n\n\n

    Candle Holders
    Lanterns
    Oil Lamps
    Fixed outdoor lighting<\/strong><\/p>\n\n\n\n

    MISCELLANEOUS (Stoves, Groups)<\/p>\n\n\n\n

    Accessories
    Carpets<\/strong>
    Chimney Groups
    Clocks<\/strong>
    Fire Screens
    Knockers
    Mirrors
    Screens
    Wall Furnishings<\/p>\n\n\n\n

    BEDDING, SPREADS, BLANKETS, SHEETS, ETC.<\/p>\n\n\n\n

    [Housekeeping inventory ?]<\/p>\n\n\n\n

    ARCHITECTURAL AND FURNISHING DETAILS<\/p>\n\n\n\n

    Built-in furniture, art furniture <\/strong>(West Wind, for example)
    Plaques, Disks, Decorative tiles
    Finials, Feet, Pole tops, Bosses
    Bridle and Harness Ornaments and Mounts
    Masks<\/p>\n\n\n\n

    09  NATIVE AMERICAN ART<\/p>\n\n\n\n

    Axes<\/strong>
    Mortars & Pestles
    Projectiles<\/strong>
    Atl-atls
    Animal skins<\/p>\n\n\n\n

    11.  DATABASE SAMPLE<\/p>\n\n\n\n

    EXCEL DATABASE<\/strong>
    ACCESS DATABASE
    HARD DRIVES (1TB, for example)<\/strong><\/p>\n\n\n\n

    \n\n\n\n

    See Also:<\/strong><\/p>\n\n\n\n

    ARCHIVE About<\/strong><\/a>
    ARCHIVE GUIDE About the Archive<\/strong><\/a>
    ARCHIVE Index to Series and Guides<\/strong><\/a><\/p>\n\n\n\n

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